iiSBE Italia ASSOCIATION for the Conference SBE19
VALID FROM 1 OCTOBER 2018
1. THE CONTROLLER
iiSBE Italia Association (iiSBE IT)
Via Paolo Borsellino, 38/16
IT-10138 Turin, Italy
2. CONTACT PERSONS
+39 011 4384323
paola.borgaro (at) iibseitalia.org
+39 011 4384323
amministrazione (at) iibseitalia.org
3. NAME OF REGISTRY
Registry of iiSBE Italia for the Coference SBE19 Scilla
4. PURPOSE OF FILING SYSTEM
Personal data is used for registrations, orders, credits, billing, recovery, contacts, transactions, participants enquiries, service development, reporting, and other participants relationship management measures.
Purchasing, transaction and location information in the filing system are used for communications to participants. Personal information is also used when sending newsletters.
5. DATA CONTENT AND INFORMATION CATEGORIES OF THE FILING SYSTEM
Data that can be used includes participants of the event.
The registry may contain data from following information categories relevant to the purpose of the use of the registry:
a) Basic information such as name and contact details (address, email address, telephone number)
b) Billing and financial information
c) Other relevant information provided during registration process such as title, organisation, food intolerance or dietary requirement
d) Transaction information from the controller’s website on different websites, information on behaviour on websites and other related category information, participation in event, information entered for event, contacts made with customer service, information related to subscribing to the newsletter.
6. REGULAR SOURCES OF INFORMATION
Regular sources of information include
a) Information provided by the participant,
b) Customer data system and billing database,
c) User and transaction information on websites, blogs and newsletters,
d) Information on customer relationship management and customer service systems.
7. REGULAR DISCLOSURE OF INFORMATION
Filing system information can be shared within the iiSBE IT and with the dealers or subcontractors of the event to which the participant has registered. Personal data will not be transferred to any organization outside the event.
8. PRINCIPLES OF FILING SYSTEM PROTECTION
The information is technically protected. Access to information requires adequate rights and identification. The filing system information can only be accessed by the controller and by specially designated technical persons. Only designated persons have the right to process and maintain the filing system information. Users are bound by professional secrecy. The filing system is backed up safely and can be restored as needed. The level of secrecy is audited at recurring intervals either by external or internal auditing.
9. THE RIGHT TO CHECK AND AMEND THE FILING SYSTEM INFORMATION
A person on the filing system has the right to check what information there is on him or her on the filing system. The request must be made in writing to the controller. A data subject has the right to amend any incorrect information on the filing system.
10. PERIOD OF RETENTION OF DOCUMENTS
Registration information is stored as needed for enabling the event and, after that, for 2 years. As this period has passed, the information will be removed.